CHoICE Procurement Services

Procurement 3.JPG

 The Procurement Service is comprised of the following teams:

  • Contracts Team

  • Purchasing Team

  • Materials Management Team

Contracts Team

Our Contracts Team (CT) are specialists in the role of purchasing of goods and services or leasing equipment.

The CT are tasked with ensuring conformance with National and European legislation and that our customers internal regulations are followed, when seeking to purchase goods and services. The team will prompt our customers to make certain that the appropriate internal approvals have been sought, i.e. business case, before the procurement process can commence.

Whether working with individuals, departments, hospital-wide or collaboratively with other NHS Trusts, our CT will look at a range of criteria's to ensure most economically advantageous tender award, followed by robust contracts for supply. CT also work with framework providers to confirm all procurement options are explored and best value for money achieved.

The CT take opportunities for alternative products to the Clinical Procurement Group that require confirmation that they are suitable for patient use, and they link into wider strategy of the Trust, trials are then implemented through Materials Management and evaluations of new or revised products are presented to the group for final approval.

Purchasing  Team

The team of Procurement Officers also known as buyers, are responsible for the purchase of goods for our customers.

Our buyers ensure that all products are fit for purpose by ensuring value for money and  that goods comply to legislation and regulation, including fire retardant for furniture, electronic compatibility, Infection Control and Decontamination standards. We have close working relationships with the Health & Safety Team, Clinical Engineering Team and Infection Control to ensure that all goods are fit for intended purpose.

The team pursue cost efficiencies for our customers via:

  • Transferring items onto our Materials Management service to reduce processing costs and free to up clinical staff time,

  • Negotiating better prices with suppliers, purchasing from alternative NHS approved Suppliers

  • Working with departments on sourcing, trialling and implementing alternative products 

Materials Management Team

Our team of Stock Controllers deliver an embedded materials management function on our customers’ sites.

Materials Management requires our Stock Controllers to check, scan and electronically reorder any items that are required, by that ward/department.

Our Stock Controllers will also process any paper-based stock requisitions onto the NHS supply chain system, from customer areas which do not warrant a full service.

Our Materials Management Team is involved in multiple initiatives to generate better value via:

  • Constantly reviewing NHS Supply Chain for possible alternative products, which are more cost effective to the Organisations;

  • Working in partnership with our Contracts Team, Clinical Procurement Group and other parties implementing trials and changeover of products;

  • Increasing and advancing Materials Management to include; Non-stock Materials Management, resulting in better management of ordering, reducing over-stocking, better rotation of products reducing risk of products exceeding their expiry date.

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